Elective courses rules
How to obtain credit points (ECTS) for Elective courses.
- Permission for elective courses must always be requested before the start of the course, and is always granted on an individual basis. In order to get permission for your elective course, you have to submit a petition in "uSis" (see below on how to do this).
- Elective courses may be followed at other faculties and universities.
- Other universities may award "half credits". Leiden University does not accept half credits, and will always round downward. E.g. 7.5 EC becomes 7 EC.
- Other universities may give a final grade 5.5, which is not accepted by Leiden University. In these cases, the final grade is rounded to 5.
- Some courses (although rare) are "honours courses", so called because their ECs do not count towards completing one's curriculum. Students are encouraged to take part in them, but they cannot be used as electives.
- Elective courses must be at master level. At Leiden University, this means level 400 and higher.
- Maximally 5 elective credits can be obtained at advanced level (level 300 at Leiden University). Permission is on an individual basis and restrictions apply.
- Of these 5 credits, maximally 3 can be obtained at introductory level (levels 100/200 at Leiden University). Permission is on an individual basis and restrictions apply.
- When proposing an elective course from a university of applied sciences ("HBO" in dutch) including art schools, then the proposing student supply a "HBO Elective Course Form" that is filled in and signed by the lecturer, in addition to the normal elective course application.
- Maximally 5 elective credits can be obtained through project work instead of taking courses. Permission is granted on an individual basis and restrictions apply.
- Of these 5 EC project credits, students can obtain a maximum of 2 EC for helping another student in his/her graduation project. It must be technical assistance, such as programming and hardware construction. The added work must be of assistive nature to the project and cannot be an essential part. Both students (assisting and assisted) need prior approval of the Media Technology board for the assistance, and must write a report about their cooperation. A student can be the assisting and assisted party only once. Permission is on an individual basis and restrictions apply.
- Note that for elective projects students have to send in a proposal to the Board instead of submitting a petition via uSis.
How to apply in uSis for an elective
Note that this explanation is also provided on uSisHelp with short films explaining the steps (via buttons 'see it' or 'try it').
- Login onto uSis (https://usis.leidenuniv.nl)
- Go to ‘student center’
- Click the ‘petitions’ link
- Go to the ‘my academics’ – tab
- Click the ‘view my advisement rprt’ link
- Scroll down
a. When you want to submit a petition for replacing a compulsory course, then click on the course name
b. When you want to submit a petition forn an internal (Leiden University) elective course, then click on ‘Mediatechnology Choice’ courses.
c. When you want to submit a petition for an external elective course, then click on ‘Mediatechnology Choice’ courses.
d. When you want to submit a petition for an extracurricular course, then click on ‘extracurricular’
- Click the ‘submit request’ button on the right
a. replace a compulsory course, then choose ‘replacement’ from the drop-down menu
b. internal (Leiden University) elective course, then choose 'replacement' from the drop-down menu
c. external elective course, then choose ‘external education’ from the drop-down menu
d. extracurricular course, then choose ‘extracurricular course’ from the drop down menu
- Click the ‘continue’ button
- Enter the course name in the description field
- In the ‘explanation student’ field please provide the following details (important, otherwise the board isn’t able to assess your petition!)
b. Level (example: Master 2nd year, Bachelor 3rd year)
c. Institute + department
d. Course description
e. Link to the course description in the study guide online
g. Name of the course teacher
h. Date when the course is starting
- Click ‘save’
- Click ‘submit’
- Click ‘yes’
The Media Technology Board will discuss your petition during the next board meeting and pass their advice to the LIACS Exam Board, who can formally approve/reject it. When the petition is approved, in uSis you get the status/message ‘In Progress’. When you have received your grade and you have sent proof of your grade to the coordinator, then the status changes to ‘Approved’.
- Send proof of your grade to the coordinator
After completing the course, it is the student's responsibility to provide the Media Technology coordinator with sufficient proof of the result obtained. Typically, this is a signed/stamped transcript of results. Only after this proof was accepted can the result be registered in uSis.